These terms (the "Terms") govern an organization's subscription to the Quorify platform (usequorify.com and its associated mobile app). By electronically accepting the Terms, activating the subscription or using the paid Service, the Organization and the Owner accept them in full. This is a business-to-business (B2B) contract.
1. Definitions
- Quorify / the Provider - operator of the Quorify platform.
- Organization - the legal entity (association, foundation, federation, student league, NGO or similar) entering the subscription.
- Owner - the individual accepting the Terms on the Organization's behalf, warranting authority to bind it.
- Member / User - an individual account belonging to the Organization.
- Subscription - the right to access the Service for the term, for the fee in Section 3.
- Service / Platform - Quorify and all its features.
- Organization Content - data, files and materials uploaded by the Organization or its Members.
- DPA - the Data Processing Agreement.
- Related Documents - the Privacy Policy, Cookie Policy, AUP, Refund Policy, API Terms, Sub-processor List and, if used, the 230 Terms, all of which form part of the contract.
2. Eligibility and account
2.1. The Organization must be lawfully constituted and able to contract. The Owner must be at least 18 and have authority to represent the Organization.
2.2. The Owner is responsible for credential confidentiality and for all activity via the Organization's account.
2.3. The Organization ensures each Member complies with the Terms and the AUP.
3. Subscription, fees and taxes
3.1. The fee is 350 EUR/year, plus applicable VAT, per Organization, unless otherwise agreed in writing.
3.2. Billing is annual with automatic renewal (Section 5).
3.3. All amounts are in EUR and net of any taxes or withholdings, which are the Organization's responsibility, except taxes on Quorify's income.
3.4. Quorify issues invoices in accordance with Romanian fiscal law, within 5 business days of payment. Electronic invoicing is done via the RO e-Factura system where it is mandatory under the law.
3.5. For intra-EU supplies between taxable persons (B2B), VAT rules apply, including, where relevant, the reverse charge, subject to the Organization providing a valid VAT number; failing that, VAT is applied as due under the law.
3.6. Payment is via Stripe. You authorize Quorify (through Stripe) to charge the fee at each renewal. Quorify does not store full card data.
3.7. Late payment. On overdue amounts, Quorify may charge default interest at the maximum lawful rate and suspend access per Section 12.
4. Included services; availability; support
4.1. The Subscription grants full access to all features, with no plan tiers and no feature-gating: member management, delegable roles and permissions, tags, member dossier, anti-fraud attendance via dynamic QR codes, electronic voting (secret or nominal, with quorum and, where applicable, weighted voting), events and sessions, minutes, tasks and projects, recruitment, finances and fees, documents and resources, communication, reports, integrations (calendar/meetings) and the Formular 230 feature, subject to the 230 Terms. The price is a single flat annual fee per organization, independent of the number of members; members are not charged.
4.1.1. Reasonable-use limits. "No tiers" refers to plans and feature-gating, not to unlimited capacity. To keep the Service stable and prevent abuse, the Platform applies reasonable technical limits, which may be adjusted over time and currently include: up to 500 active members, up to 50 departments and up to 50 active projects per organization; a cap on stored files, links and contacts in Resources; and per-file upload size limits. Anti-abuse rate limits also apply to certain actions. These limits are ample for typical use; if your organization needs more, contact us at contact@usequorify.com.
4.2. Availability. The Service is provided "as is" and "as available". Quorify uses reasonable efforts for continuity but does not warrant uninterrupted or error-free availability and provides no service-level agreement (SLA) absent a separate written agreement. We may perform planned or emergency maintenance.
4.3. Support is via contact@usequorify.com, within reasonable limits, with no response-time guarantees.
4.4. Changes to the Service. We may enhance, modify or retire features; material changes that significantly affect core functionality will be communicated with reasonable notice.
4.5. Beta and early-access features. Quorify may make available features labeled "beta", "preview", "early access" or similar. These are provided "as is", may be changed, limited or withdrawn at any time, may contain errors, and are excluded from any warranty, any service-level commitment and, to the extent permitted by law, from Quorify's liability. Their use is at the Organization's discretion and risk.
4.6. Third-party services and integrations. The Service may depend on or interoperate with third-party services (for example, Stripe for payments, email providers, Google Calendar/Meet, ANAF for Formular 230). These are governed by the respective providers' own terms, and Quorify is not responsible for their availability, functionality, accuracy or data handling. A third-party service outage does not constitute a breach by Quorify.
4.7. Discover listing. If the Organization publishes its profile in the public Discover section, Quorify may display that public profile. The Organization is responsible for the accuracy and lawfulness of the profile information. Quorify may remove or suspend a listing that breaches the AUP, contains false information, or poses a legal or security risk. A Discover listing does not constitute Quorify's endorsement, recommendation or warranty of the Organization. The Organization may withdraw its Discover profile at any time.
5. Term and renewal
5.1. The contract runs for 12 months from activation.
5.2. It auto-renews for successive 12-month periods unless the Organization cancels at least 30 days before renewal.
5.3. Cancellation is via subscription settings or contact@usequorify.com; it stops the next renewal, and access continues until the end of the paid term.
6. Refunds and withdrawal
6.1. The 14-day withdrawal right and refund regime are detailed in the Refund Policy.
6.2. After the withdrawal period, no refunds and no pro-rata apply; the annual fee covers the full 12-month term.
7. Organization obligations and warranties
7.1. The Organization: (a) provides accurate, complete, up-to-date information; (b) holds the legal capacity and authorizations to operate and, for Formular 230, is enrolled in the applicable Registru and complies with OPANAF 103/2025 and Fiscal Code art. 123¹; (c) complies, as controller, with data-protection law for its Members and obtains necessary consents/notices; (d) complies with the AUP and ensures Member compliance; (e) does not use the Service for illegal, fraudulent or abusive purposes.
7.2. The Organization represents and warrants that it holds all rights necessary for the Organization Content and that processing it via the Service infringes no third-party rights or law.
7.3. Minimum security obligations. The Organization: (a) keeps authentication credentials and API keys confidential and does not share them; (b) ensures each person uses their own account; (c) grants owner/administrator access only to authorized persons and revokes it promptly when duties end; (d) notifies contact@usequorify.com without delay of any suspected unauthorized access. Quorify is not liable for incidents caused by breach of these obligations.
7.4. Backups. The Organization is responsible for keeping its own copies of critical data using the export features provided. Quorify's backups exist for infrastructure-level disaster recovery and are not an archiving service or a point-in-time restore-on-request service for the Organization.
7.5. Sanctions and export control. The Organization represents that it is not subject to international sanctions (of the European Union, the UN or other competent authorities) and that it will not use the Service in breach of applicable sanctions or export-control regimes.
8. Data processing
8.1. For Member data, the Organization is controller and Quorify is processor, processing per the Organization's instructions and the DPA, which forms part of the Terms. The Sub-processor List also applies.
9. Intellectual property
9.1. Organization Content remains the Organization's. The Organization grants Quorify a limited, non-exclusive, worldwide license necessary to host, process and display the Content to provide the Service.
9.2. Quorify property. The Platform, source code, design, databases, marks, know-how and any improvements remain Quorify's exclusive property. The Organization receives a limited, non-exclusive, non-transferable, revocable right to use for the Subscription term.
9.3. Restrictions. The Organization and Members shall not: (a) copy, modify or create derivative works of the Platform; (b) decompile, disassemble or reverse-engineer; (c) resell, sublicense or provide the Service to third parties; (d) remove proprietary notices; (e) access the Service to build a competing product; (f) publish or publicly disclose performance-benchmark results about the Platform without Quorify's prior written consent.
9.4. Feedback. Any suggestions or feedback may be freely used by Quorify without obligation, and the Organization assigns Quorify all rights therein.
9.5. Marketing reference (name and logo). By accepting these Terms, the Organization grants Quorify a non-exclusive, worldwide, royalty-free and revocable right to display the Organization's name and logo and to state that the Organization uses the Platform, in Quorify's marketing materials, including: the usequorify.com website, landing pages, pitch decks, social media, blog posts, press releases and press materials. This right includes: (a) referencing the Organization as a Platform user in marketing copy (for example, “[Organization Name] uses Quorify to manage 200+ members”); (b) using aggregated, anonymized data without naming individual Organizations (for example, “Organizations on Quorify save an average of X hours per month”); (c) using attributed testimonials voluntarily provided by the Organization's representatives; (d) showing Platform screenshots that may include the Organization's name or logo as displayed within the Platform.
9.6. Limits of the right. The right in Section 9.5 does not permit Quorify to: (a) imply that the Organization endorses claims or positions of Quorify it has not reviewed and approved; (b) use the Organization's logo in a way that suggests a formal partnership, sponsorship or investment relationship that does not exist; (c) disclose the Organization's confidential internal data (member lists, financial data, vote results, private documents); (d) modify, distort or alter the Organization's logo or name; (e) continue using them after the withdrawal right in Section 9.7 is exercised. This right is a contractual reference right, not an independent trademark license; the Organization warrants that it holds the rights necessary in the name and logo it provides and remains responsible for any third-party restrictions (for example, from an affiliated academic institution) on their commercial use.
9.7. Withdrawal (opt-out). The Organization may withdraw the consent in Section 9.5 at any time by email to contact@usequorify.com, with the subject “Marketing Reference Opt-Out” and the Organization's name. Quorify will remove the reference within 30 days of the request. Withdrawal does not affect the validity of any other part of the Subscription, nor uses already made in materials printed or distributed before the request, which can no longer reasonably be recalled.
9.8. Default grant and negotiation. The right in Section 9.5 is granted by default upon acceptance of these Terms, consistent with standard B2B SaaS practice. This right concerns a distinctive sign/trademark and does not constitute processing of personal data under the GDPR (see Section 9.9). The Organization may negotiate an opt-out at signing by notifying Quorify before accepting the Terms; after acceptance, the process in Section 9.7 applies.
9.9. Relationship to data protection. The Organization's name and logo are, as a rule, not personal data. In the exceptional case where they incorporate the name of a natural person, Quorify treats them solely as the Organization's distinctive sign, on the basis of its legitimate interest in referential commercial communication (Art. 6(1)(f) GDPR), without combining them with other data, and the data subject may exercise their rights under the Privacy Policy.
9.10. Aggregated and de-identified data. Quorify may generate and use aggregated, statistical and de-identified (anonymized) data resulting from the provision and use of the Service to: operate, secure, maintain and improve the Service; develop new features; produce analytics, benchmarks and industry studies; and train and improve models and artificial-intelligence features. Such data is processed only in a form that does not allow identification of a natural person or the Organization and does not constitute personal data under the GDPR. Quorify does not disclose Organization Content and does not name the Organization in these outputs, subject to Section 9.5.
9.11. IP claims regarding the Platform. If the Platform is alleged to infringe a third party's intellectual property right, Quorify may, at its option and expense: (a) obtain the right to continue using it; (b) modify or replace the affected element with a functionally equivalent one; or (c) terminate the affected use right and refund the fees prepaid for the unused period. This is the Organization's sole and exclusive remedy for any such claim.
10. Confidentiality
10.1. Each party protects the other's confidential information, uses it only to perform the Terms, and discloses it only to those with a need to know under confidentiality, except as legally required. By way of exception, the marketing reference permitted under Sections 9.5-9.9 does not constitute a breach of the confidentiality obligation.
10.2. Exceptions. Information is not confidential where it: (a) is or becomes public without breach; (b) was already lawfully known to the receiving party; (c) is independently developed without use of the confidential information; or (d) must be disclosed under law or an authority's request, in which case the party informs the other to the extent permitted. Confidentiality obligations survive for 3 years after termination, and for trade secrets for as long as they retain that character.
11. Limited warranty; disclaimer
11.1. Quorify warrants it will provide the Service with reasonable professional care.
11.2. To the maximum extent permitted by law, all other warranties are excluded, express or implied, including merchantability, fitness for a particular purpose, accuracy, uninterrupted availability or absolute security. Quorify does not warrant compatibility or proper functioning with all devices, browsers or operating systems. The Organization is solely responsible for its decisions (including governance, votes, fees and Member data) and for ANAF outcomes regarding Formular 230.
11.3. Governance tools. Governance features (voting, quorum calculation, attendance, minutes) are provided "as is", as procedural assistance. Quorify does not verify that the Organization's decision-making complies with its own statute, internal rules or the law applicable to associations and foundations (including Government Ordinance 26/2000), and is not liable if a resolution, vote or election conducted through the Platform is challenged as procedurally invalid. The Organization is solely responsible for the legality and validity of its decisions.
12. Suspension
12.1. Quorify may suspend access, in whole or part, on reasonable notice (or immediately where law or security requires), for: (a) non-payment; (b) breach of the Terms or AUP; (c) security risk or fraudulent use; (d) legal obligation or authority request.
12.2. Suspension does not relieve the Organization of fees due.
13. Termination and effects
13.1. Either party may terminate for a material breach not cured within 30 days of notice.
13.2. Quorify may terminate for serious or repeated AUP breaches, without refund.
13.3. On termination: (a) access ends; (b) the Organization has a 30-day data-export window, after which data is securely deleted per the DPA, except where retention is legally required.
13.4. Survival. IP, confidentiality, warranties, limitation of liability, indemnities, governing law and any amounts due survive.
14. Indemnification
14.1. The Organization will indemnify and hold Quorify (and its affiliates, officers and staff) harmless from claims, damages, losses and costs (including reasonable legal fees) arising from: (a) the Organization Content; (b) the Organization's or its Members' breach of the Terms, AUP or law; (c) the Organization's breach of its controller obligations; (d) misuse of the Formular 230 feature.
15. Limitation of liability
15.1. Exclusion of indirect damages. To the extent permitted by law, Quorify is not liable for indirect, incidental, special or consequential damages, or for loss of profit, revenue, data, goodwill or opportunity, even if advised of the possibility.
15.2. Cap. Quorify's aggregate liability under the Terms is capped at the subscription fees paid by the Organization in the 12 months preceding the event giving rise to the claim.
15.3. Exceptions. Sections 15.1-15.2 do not apply to liability that cannot be excluded or limited under mandatory law (for example, for fraud, gross negligence or personal injury).
15.4. Quorify is not liable for: (a) the Organization's decisions about Member data; (b) ANAF outcomes for Formular 230 (Quorify does not file forms or handle money); (c) acts of Members or third parties; (d) force majeure.
15.5. Time limit for claims. Any claim by the Organization relating to the Terms must be brought within 12 months of the date the underlying facts were known or should have been known; thereafter the right of action is extinguished, to the extent permitted by mandatory law.
16. Force majeure
16.1. Neither party is liable for non-performance caused by force majeure (including disasters, conflict, network, infrastructure-provider or power outages) under Romanian law.
17. Assignment and subcontracting
17.1. The Organization may not assign the Terms without Quorify's written consent.
17.2. Quorify may assign the Terms to an affiliate or successor and may use sub-processors per the DPA.
18. Notices
18.1. Notices are sent to contact@usequorify.com and the Owner's email, deemed received on electronic transmission.
19. Changes to the Terms and price
19.1. We may amend the Terms; changes take effect on publication or the stated date, with material changes notified with reasonable notice, subject to Section 19.3. Continued use of the Service after the changes take effect constitutes acceptance of them.
19.2. The fee may change with at least 30 days' notice before renewal; the Organization may cancel if it does not accept the new fee.
19.3. Timing and exceptions. Changes to the Terms do not apply retroactively and take effect no less than 15 days after notice. By way of exception, the 15-day period does not apply where the change: (a) is required by a legal or regulatory obligation; or (b) is needed to respond to an unforeseen and imminent threat relating to fraud, malware, spam, data security or other cybersecurity risks. In such cases the change may take effect immediately. This section is without prejudice to the price-change notice period in Section 19.2.
20. Final provisions
20.1. Governing law and jurisdiction. Governed by Romanian law; disputes are settled amicably and, failing that, by the competent Romanian courts. Before initiating court proceedings, the parties will attempt amicable resolution and, for at least 30 days, mediation under Romanian law, except for urgent measures and claims concerning intellectual-property or data-protection rights.
20.2. B2B nature. A contract between professionals; consumer-protection law does not apply, subject to the Refund Policy.
20.3. Severability. If a clause is void, the rest remain in force and the void clause is replaced by a valid one of closest economic effect.
20.4. Waiver. Failure to exercise a right is not a waiver.
20.5. Entire agreement. The Terms and Related Documents are the entire agreement.
20.6. Order of precedence. In case of conflict, the following prevail in order: the DPA (for data protection), these Terms, then the other Related Documents.
20.7. Independence. The parties are independent contractors; the Terms create no partnership, agency or employment.
20.8. No third-party beneficiaries, except Quorify's affiliates for limitation of liability and indemnities.